The trainer portal

Written By Manning Blackall

Last updated 6 days ago

The trainer portal is where Trainers see the classes they've been assigned to, mark their students, and keep their own details up to date. When you sign in you're greeted by name and shown a summary of your upcoming classes.

Viewing your classes

  1. Open Classes from the portal menu.

  2. Switch between the Upcoming and Past tabs to find the class you want.

  3. Select View Details on a class to open it.

📷 Screenshot to be added: the trainer Classes page showing the Upcoming and Past tabs.

Inside a class

On a class's details page you can:

  • See the units, session times and location for the class.

  • Choose a session and show a Student Check-In QR code that students scan to mark their attendance.

  • Mark your students against the class's units and record their results in the enrolments table.

  • Open the Resources tab to view any materials shared for the class.

  • Download an Attendance Sheet, view any class checklist, and — if your organisation allows it — enrol a student directly or share the class Enrolment Page as a QR code.

Your profile

Open Profile to check the name, email address and phone number held on your RTOPilot account. Use the edit link beside a detail to request a change.

Giving a student a login code

If a student can't get into their portal, you can generate a single-use code so they can sign in without a password.

  1. Open the class and find the student in the enrolments table.

  2. Select Login code, then Generate login code.

  3. Read the code out or write it down for the student. It can only be used once and expires 24 hours after it is generated.

Ask the student to open the login page, enter their email, choose "I have a login code", then type in the code. If needed, you can generate a fresh code at any time.

📷 Screenshot to be added: the Student login code dialog showing a generated code.