Manning Blackall

Enrolling students, the online enrolment flow, leads and state-funded enrolments.

Enrolments

Managing enrolments

The online enrolment flow

State-funded enrolments

Feedback

Roadmap

Changelog

Organisation settings, funding, enrolment options and theme.

Settings

Organisation settings

Automated emails and SMS reminders to students.

Communications

Automated emails

SMS reminders

Managing contacts, companies and partner organisations.

Contacts & Partners

Contacts and companies

Partners

AVETMISS reporting, ASQA and data exports.

Reporting & Compliance

AVETMISS reporting and exports

The student, trainer and coordinator portals.

Portals

The trainer portal

The coordinator portal

LLN assessments

Setting up programs and courses, and issuing certificates.

Programs & Courses

Programs and courses

Certificates and records of results

Creating and managing classes, the calendar, and group and corporate bookings.

Classes & Bookings

Creating and managing classes

The calendar and alerts

Group and corporate bookings

Invoicing, payments, fee credits and billing for your RTO.

Payments & Billing

Invoicing

Recording and managing payments

Credit notes

Connecting Xero

Payment reports

Albert

Developers & Integrations

Webhooks let your systems react to changes in RTOPilot - a new student created, an enrolment cancelled, a status change - without polling. When an event happens, RTOPilot sends an HTTP POST to a URL you control with a JSON payload describing what happened.

Webhooks

RTOPilot exposes a small HTTP API for external systems (typically an LMS) to push data into the platform. This is separate from the internal API used by the RTOPilot UI — it lives under the /api path prefix and is authenticated with a per-organisation API key.

Public API

RTOPilot can be wired up to a Learning Management System so that creating or transferring a student in RTOPilot automatically creates the matching enrolment in the LMS, and so that course progress in the LMS flows back into RTOPilot's marking and certificates.